Youth work organisations should give particular consideration to road transport safety. Travelling in various means of transport is likely to be one of the higher risk activities involved in the delivery of youth work services. This guidance focuses upon private hire and self-drive road transport and not other methods such as rail, air or ferry. Safety should always be considered when planning transport but other factors will also need consideration such as convenience, cost, health benefits (i.e. walking or cycling) and environmental impact (i.e. use of public transport). All national and local regulations must be adhered to at all times.
The information included within this resource applies to any equipment used during youth work activity, either by young people themselves or the workers who are with them. Information in this resource does not cover workers’ use of occupational work equipment. For example equipment used in office settings which young people do not have access to, or where a contracted third party may be operating machinery to set-up a site in advance of a youth programme i.e. to put up marquees or teepees.
Youth work organisations should consider the potential effects of adverse weather when planning youth sector programmes and activities. Appropriate management strategies and contingency plans should be included where relevant and should consider the potential impact on both activity and transport arrangements. This is particularly important for any plans involving outdoor activity and also for any … Continued
Youth work organisations should pay particular attention to the safety management of large scale events such as: large fundraising, sponsorship or sporting events; jamboree style events; recruitment or promotional fairs; religious festivals; other events involving large groups of people.
All youth work organisations, regardless of the extent to which they prepare or supply food, should consider and apply principles of good food hygiene and safety. Some organisations may qualify as a ‘food business’ and be subject to the regulations of the food industry (see section below for more details), but all organisations should be mindful of hygiene and safety principles as part of their general health & safety responsibilities.
A first aid needs assessment should be conducted by youth work organisations to ascertain the first aid arrangements required for the programme as a whole or for each activity. When undertaking a first aid needs assessment the following considerations should be taken into account:
Workers have a duty of care for young people and for each other during youth programmes, events and activities. In order to help manage groups effectively it is important to ensure that workers understand their roles and responsibilities, and are able to communicate effectively with young people, each other and any relevant third party staff.
It is essential that youth work organisations understand the individual support needs of all individuals participating in programmes or accessing services in advance, including young people and workers. Organisations should carefully review all information received from young people prior to a programme (i.e. application forms or similar), and pay particular note to any pre-existing conditions or accessibility requirements that have been disclosed.
Youth work organisations should ensure that they have a policy and procedures in place for managing young people’s personal medication, and ensure that policies take into account the full range of activities and services that may be provided. This may include residential programmes, instances of remote supervision, programmes overseas, or in remote areas where access to professional medical provision may be delayed and/or contact with parents/guardians may not be immediate.
Safety culture is a combination of the individual and group values, attitudes and behaviours that influence how health and safety is managed within an organisation, and how effectively processes and procedures are implemented. Safety culture should influence, and be influenced by, the overall values and ethos of the organisation.