Youth work organisations often choose to use external organisations such as transport operators, first aid providers, caterers or venues to assist in the delivery of programmes.
A health and safety policy provides a youth work organisation the opportunity to detail what it will do to manage health and safety, and how it will make youth programmes safe.
Risk assessments should always be considered in the context of the potential benefits of the specific programme, location or activity for the young people participating.
An incident is any unplanned event that could result in injury or ill health, damage or loss to property, including data losses and/or a negative impact on reputation
Effective safety management is normally delivered using a systems-based approach and an important component of this is monitoring and review
Youth work organisations are legally required to inform workers and others affected by their services of the potential health and safety risks that they may be exposed to and the arrangements in place to keep them safe.
Youth work organisations, as ‘employers’ are required by law to appoint a ‘competent’ person or people to help them meet their legal health and safety responsibilities. Further information regarding competence can be found on the HSE Website
Youth work organisations and workers must be prepared and know what to do if faced with an emergency or critical incident i.e. a situation that overwhelms the immediate staff team and requires the wider support of the organisation and/or external support services.
It is good practice for all workers, particularly those working directly with young people, to receive a structured briefing at the beginning of any programme and/or after any significant change. This briefing should include a summary of the risk assessment, identifying key hazards and any key control measures that apply to the forthcoming activity. Workers should be given the opportunity to ask questions on the risk assessment and their role in the application of control measures.
Insurance is designed to mitigate against financial loss or claims for compensation and, in most cases, the requirement will depend on what services are being provided, how the organisation is structured, the assets it owns or operates and its appetite to financial risk.